Moving your Company’s IT

Moving your Company’s IT

If you are moving your office to a new location, you probably have a thousand things to keep in mind. Large scale moves such as office removals cannot happen without the help of professional moving and cleaning teams. Even then, it is your responsibility to execute a smooth move while at the same time maintaining your professional profile, availability and company image.

Your IT systems are the heart of your company so transferring it could be one of your biggest challenges. You might want to keep your accessibility online active 24×7 even during the move and that might complicate the transfer. Executing a carefully planned IT transfer is the key to continuing a successful business transaction. Therefore, when you are planning the moving checklist for the office, you might want to keep some of these points in mind.

1. Plan early
In order to maintain the continuity of your business, you need to have a well thought-out plan and this is only possible if you plan well ahead of time. Having the time to think through all aspects of the relocation will help you to decide a priority list and execute it in the order that keeps your work undisrupted during the move.

2. Re-connect before you move
Internet and phone connectivity is crucial to the workings of your office. Before you move, make sure that you have arranged for new telephone and broadband lines to be installed and already working by the time your team moves in. It might hurt your business to be left without essential connectivity in the first few days after moving into the new building.

3. Ensure safety of the equipment
Irrespective of how you leave your equipment when you leave the office every day, make sure it is shut down safely, dismantled and packed away securely before the move. If you do not have the boxes to pack it in, ask the moving company to provide you the packaging material. RE-install and get it working as soon as you have moved in.

4. Upgrade your IT systems
Whether it is because your new building has wiring that is incompatible with your hardware or whether you were looking to install new software, a move provides you with the apt opportunity to execute both. You might also use this opportunity to switch to better phone and internet providers and service packages.

5. Rewire the office
The building you are moving into might have a different wiring plan that does not work with your layout and other IT set-up needs. Ensure that you have the power supply, cabling and other wiring arrangement planned months before the move and finished before you move in. Be careful about tying up loose wires. Not only does that look ugly, but it is also a potential safety hazard.

6. Have back-ups
In spite of all the planning, sometimes things might be easy to restore or connect. Make sure you have back-up plan to retain connectivity in the event of delayed or failed network connections such as portable modems, cell phones etc.

7. Sort and choose
Before you move everything to the new space, consider how much equipment you actually need to keep and which ones you can give away or sell off.  Usually you will get to keep the current phone numbers but if you do change, make sure you let your clients know of the new numbers. It is always best to choose a moving company that specializes in IT removals. They are trained in executing an efficient move and ensure that your business does not suffer from starting of the removal to the finish.